Hello, I’m Tara Bodell, proud franchise owner and the heart behind TA Trip Tracker. After 13 years in the travel industry, managing a team and countless client requests, I realized something critical: I was forgetting important tasks. And believe me, the “what ifs” of missed quotes and forgotten follow-ups translated into lost opportunities and revenue — something no travel agent wants to face.
Picture this: I’m at the grocery store, a client texts asking for a quote, but I’m away from my laptop with no notes in hand. I rely on memory, but by the time I get home, my phone is buzzing nonstop — calls, emails, more requests — and that single client’s request can easily slip under the radar.
I tried so many programs to solve this problem. Many were too complex to set up. Others were designed for generic sales teams or soley itinerary builders — not what I needed. I needed a simple, travel-agent-focused tool to help me keep track of requests and follow-up deadlines without the headache.
That’s how TA Trip Tracker was born — designed by a travel agent for travel agents. It’s straightforward, easy to set up, and keeps my team on top of every request, due date, and detail that matters, freeing us to focus on what we love: creating unforgettable travel experiences for our clients.
At TA Trip Tracker, we believe great service starts with great organization. This is the tool I wish I had from day one — and I’m excited to share it with my fellow travel pros.
Why TA Trip Tracker is the Best Program for Travel Agents!
TA Trip Tracker was built by a travel agent, for travel agents—and that’s exactly why it works.
Created by Tara, a professional travel agent since December 2011, TA Trip Tracker was designed from real, day-to-day experience. After years of managing trips across spreadsheets, notes, emails, and reminders, it became clear that agents needed more than just another system. They needed a tool that actually understands how travel agents work—and makes their lives easier.
TA Trip Tracker is intentionally user-friendly and easy to use. No complicated setup, no steep learning curve, and no wasted time trying to figure out where things live. Everything is laid out in a way that makes sense to travel agents, so you can jump in and start using it right away.
The focus is on saving time by tracking all the little details that can quickly pile up. Trip stages, important dates, follow-ups, and tasks are handled for you. Trips move through the pipeline automatically, system-generated tasks remind you exactly when action is needed, and nothing gets overlooked.
Instead of spending hours tracking final payments, monitoring trip timelines, or trying to remember what needs to happen next, TA Trip Tracker keeps everything organized behind the scenes—quietly and efficiently.
The goal is simple:
Let travel agents do what they love most—booking travel and serving clients—while TA Trip Tracker takes care of the rest.
Because when your system is doing the tracking, organizing, and reminding, you gain back time, reduce stress, and can focus on growing your business instead of managing details.
TA Trip Tracker isn’t just software.
It’s a user-friendly, agent-designed solution that works like a built-in assistant—so you can book more, stress less, and stay in control of every trip.
TA Trip Tracker gives agency owners a clear, real-time view of what their team is working on so nothing slips through the cracks. With easy-to-read columns and organized workflows, owners can quickly see the stage of every trip—whether it’s a new request, proposal in progress, booked, or awaiting final payment. They can assign tasks to specific team members, set priorities, and monitor progress at a glance, making collaboration seamless and accountability simple. TA Trip Tracker also allows owners to view team certifications and specialties, helping them delegate the right trips to the right advisors and maximize each agent’s strengths. It’s an efficient, transparent way to manage productivity, streamline communication, and keep the entire agency moving forward.
TA Trip Tracker makes it easy for agents to log and manage all of their professional certifications in one organized place. Agents can enter the certification name, category (such as cruise lines, resorts, destinations, or specialty travel), issue date, and expiration date, as well as upload a copy of their certificate for secure recordkeeping. This helps advisors stay on top of renewal deadlines and clearly see the breadth of their training. Agency owners also have visibility into each team member’s completed certifications and trainings, making it simple to determine who is best qualified to receive a supplier-specific lead—or who may need a gentle nudge to complete required coursework. With sortable categories and clear tracking, TA Trip Tracker ensures both agents and owners can confidently manage professional development and match the right opportunities with the right expertise.
The Future Trips feature in TA Trip Tracker helps agents stay organized and proactive with clients who aren’t quite ready to book. Whether a client says, “I want to go to Africa in 2028,” or “Let me know when you see a great deal for Italy,” agents can log those plans and keep them on their radar. Future Trips are categorized by continent, making it simple to quickly search—for example, pulling up all Africa trips when an amazing promotion becomes available. When the timing is right, a Future Trip can easily be converted into an active Trip Request, streamlining the booking process. It’s also perfect for clients who were ready to book but had to postpone—any trip, in any stage, can be converted into a Future Trip so nothing is lost. This ensures every “someday” conversation stays visible, organized, and much more likely to turn into a confirmed booking.
Yes. Agents can upload and store additional documents such as invoices, travel documents, notes, and supplier confirmations, keeping everything connected to the trip.
Absolutely—it’s designed to streamline trip management with an intuitive interface that keeps everything organized and accessible. Trip Linking and Groups is coming soon!
Yes. TA Trip Tracker helps you stay on top of deadlines with built-in task tracking tied directly to your trips. System-generated tasks are automatically created for key milestones, and agents can add custom tasks, set priorities, and view everything in easy-to-read columns so nothing gets missed.
The platform is optimized for both desktop and mobile, so you can manage your trips on the go. There is also a mobile app coming soon.
Training videos will be available soon. That said, TA Trip Tracker is designed to be intuitive and easy to use, so most agents can jump right in and start using it without any formal training. The layout and features are built around how travel agents already work, making it simple to learn as you go.
Your data security is a top priority, with encrypted storage and secure access protocols.
You can assign tasks to different members of your team, keeping everyone clear on their responsibilities and deadlines.
Save Time, Stay on Track with TA Trip Tracker